Admin jobs in Singapore

Administration is a job function

On JobVacancySG, job category maps to the functional-area taxonomy. Administration is one of those areas. This page lists live jobs in that area. It does not scrape a separate “admin” database and it does not count every job that happens to use the word office.

If the Administration area has no live jobs today, you will see the empty state and a registration link. That is preferable to a padded list.

What employers usually mean

Admin executive, administrative assistant, receptionist, office coordinator, and personal assistant are common titles. The work can include calendars, vendors, filing, front-desk visitors, travel, and basic reporting. Some listings mix admin with accounts or HR. Read the tasks. The functional area tells you how the employer classified the role; the description tells you the work.

Tools that come up often include email, spreadsheets, and a document system. Name the tools you have used. A generic line that says “computer literate” is weaker than “weekly vendor tracker in Excel”.

Qualifications you may see

Some ads ask for a diploma or a degree. Some mention LCCI or bookkeeping when the seat touches invoices. Some are satisfied with secondary education and relevant experience. Match what you have. The LCCI page only lists jobs that mention LCCI, so do not treat that page as the full admin market.

Languages are a real requirement when the listing names them. Do not add Mandarin or Malay to look broader if you cannot work in that language.

Employment terms to check

Note full-time or part-time, the workplace, and whether the salary is shown. If salary is hidden, the employer chose that. JobVacancySG does not fill in a market rate. Overtime expectations and Saturday cover belong in the description or in the interview, not in a slogan on this page.

Where the Employment Act applies, annual leave rules are explained by MOM on the annual leave page. Confirm coverage for the specific contract rather than assuming every admin seat is identical.

If you need a pass

Singapore work passes are applied for by the employer, not by the candidate. A job advertisement is not an approval from the Ministry of Manpower (MOM), and JobVacancySG cannot tell you which pass an employer will use.

Employment Pass rules, including qualifying salary and COMPASS, are on MOM’s Employment Pass eligibility page. S Pass qualifying salary, levy, and quota are on MOM’s S Pass eligibility page and the levy and quota page. Work Permit sector rules start at MOM’s Work Permit for foreign worker hub. Read the live page before you treat any blog or landing page as the rule.

Where a role is advertised to locals first, the Fair Consideration Framework sits on MOM’s FCF page. Hiring should also follow the Tripartite Guidelines on Fair Employment Practices. JobVacancySG does not filter or rank vacancies by nationality, race, or gender.

Using this list

The vacancies on this page are real JobVacancySG listings. If a filter cannot be applied to the job database, the page says so and does not invent a count. The filter is FunctionalArea “Administration” when that row exists. When nothing matches, the page says that no matching vacancies are currently available and invites you to register. It does not show sample jobs.

Cards link to job detail. Quick Apply is available only on jobs that still accept applications. You can open the same functional area inside the main job search if you want extra filters such as location or work arrangement.

Related pages cover Malaysian candidates, degree holders, and company profiles. They answer different questions. They are not duplicate admin boards.

A day in the function, without a fake timetable

Admin work in Singapore offices often mixes front-of-house duties with internal coordination. One seat may own visitor registration and vendor invoices. Another may support a director’s calendar and travel. The listing should say which. If it does not, ask before you accept. This page will not invent a standard day.

Notice how the employer describes the team. “Reporting to the office manager” and “the only admin for three departments” are different jobs. Both can be filed under Administration. The functional area gets you the list. The description gets you the decision.

Part-time and contract admin roles are included when they carry the same functional area. Check employment type on the card. Do not assume every result is a permanent headcount replacement.

Titles you can use as guidance

Employers advertise admin assistant, admin executive, office administrator, coordinator, and clerical seats under many wordings. Treat those titles as guidance when you read a description. They are not additional filters. This page includes a live job when its functional area is Administration, including a receptionist or a personal assistant filed there, and it excludes a job that uses the word admin but was filed somewhere else.

Clerical work might be filing and data entry. An admin executive seat might own vendors, a calendar, and a monthly report. An office administrator might be the only operations person in a small firm. A coordinator title might mean front-desk cover, or it might mean running a small team’s schedule. The description is the job. The functional area is how you reached the list.

If the work touches invoices, open the LCCI page only to see listings that mention LCCI. Do not treat that mention as a requirement of every admin role. Apply from the detail page when applications are open, and register so your tools and languages are written down before you do.